Moving to a new office is much more than placing your items into a box and taking them to your new location. There is a lot of planning that must be done ahead of time to ensure that your company will have a smooth transition.
Select Your Moving Coordinator
Determine who will be the person in charge of the move. This person should have great organizational skills and must be able to make quick decisions. The coordinator will help everything run as smoothly as possible.
Create A Planning Team
The planning team will set key dates for the relocation of the business like a target packing, move-out, and move-in day. A budget would also be determined by this team to get an estimate for how much money can be spent on services like a relocation company. Overall, the goal of this team is to develop a project plan that can ensure the office move is organized.
There are a lot of moving parts in an office relocation but an important part of your plan is making sure to update everyone involved with your company. This includes your employees, customers, vendors and the internet. Employees should be informed early in the process so they are prepared. It would be a good time to discuss relocation packages because commutes may change for employees. Set up a FAQ with your employees so nothing goes unheard. Customers and vendors should also be aware of your move. Inform them about dates and give them constant updates about what is going on in the process. NAP (name, address, and phone) listings should also be updated on the web. Start with your Google My Business information to change your NAP and reference Moz Local to ensure that your information across the web is consistent when potential customers try to reach you.
Make sure to update your business cards, envelopes, stationary and website with your company’s new contact information. You would not want someone to reference your old information when attempting to contact you!
Replace Old Equipment
Moving to a new location is the perfect opportunity to replace any equipment and furniture that you would like to update. Donate any old belongings that you no longer have use for.
Move from Paper to Digital
While you are in the process of moving, transfer your paper documents to a digital platform. Use cloud services and external drives to back up any information that is valuable to your business. This will prevent any important documents from getting lost during your office move.
Hire a Moving Company You Can Trust
Overall, one important thing to consider during this process is your moving company. Make sure you choose a company that will take care of moving your equipment and other important materials. Safety and care for your property should be top priority!