Tips for Moving IT Equipment in an Office Relocation

IT equipment

If you are planning an office relocation, or any commercial move, and have not considered the process of moving IT equipment, now is the time to do so. Without thorough and advanced planning, your company could suffer lost productivity after the move, or worse. Imagine the complete loss of important stored data and the damage that could do to your business.

When planning a commercial move, IT relocation must be a priority, not an afterthought. Consider the following tips to help make your move a success:

  • Include IT relocation in your moving plan. To minimize downtime, IT systems should be fully operational when your staff returns for the first day of business in the new location. But moving IT equipment can be a complex process. Get your IT specialist (or an experienced IT technician) involved with planning the move. Don’t wait until moving day to determine when to disconnect your equipment and how to move it.
  • Survey current IT equipment. What IT equipment will be relocated, what will be retired and what new equipment should be purchased? Many companies consider relocation a good time to update their office technology. If purchasing new equipment, include it in your relocation budget and submit your orders as soon as possible. Have a plan in place for disposal of retired equipment.
  • Bring IT, design, engineering together. Schedule a meeting in your new office location to discuss IT requirements before the move. Draw plans for the office configuration. Decide where printers, copiers, fax machines and other equipment will be located and where phone lines, internet and power ports are needed.
  • Backup data in advance. Before the office move, your IT specialist should backup all data systems and store copies off site, if not in the cloud. Allow at least a month to get cloud backup running.
  • Consider professional IT disconnect and reconnect services. Do not ask your employees to handle the IT disconnect and reconnect of their equipment. Don’t even allow them to pack the equipment. Damage is less likely to occur when IT relocation is handled by skilled technicians. Ideally, the moving company you select offers IT disconnect and reconnect services, and is fully insured.
  • Moving a server room? Read this expert interview for tips.
  • Have a backup plan. If something doesn’t go as planned, you will need a backup plan for business continuity. Have one, or two.

Chipman Offers Technicians Skilled in Moving IT Equipment

When moving with Chipman Relocation & Logistics, you can let our skilled office equipment movers take care of IT disconnect and reconnect for you. Simply request the service when planning your commercial move with a Chipman representative.

The IT technicians will survey your office equipment and setup, identify priority equipment, and determine when to disconnect computer workstations, phone systems, copiers, etc. to maximize your business operating time. Your equipment is properly packed and relocated, then reconnected in the new location and tested. If necessary, the IT technicians will troubleshoot any issues. Your equipment is then dusted and left ready for operation. Moving IT equipment couldn’t be any easier!

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Office Relocation Project Plan the Key to a Successful Office Move

Office Relocation Project Planning

As with any major project, proper planning and organization are key to a successful office move. Once the decision to relocate is made, the first task is to create an Office Relocation Project Plan. This is one of the most important steps taken in an office move.

An office relocation plan outlines the tasks necessary to complete a successful move. It should also specify who is responsible for each task and when the tasks must be completed.

By creating an outline of every step in the moving process, you ensure necessary tasks are completed in the required timeframe. When following a good project plan, downtime and loss of productivity are kept to a minimum as the move is successfully completed on time and on budget.

Now that we’ve covered the reasons why you need a good office relocation project plan, let’s talk about how to create one.

How to Create an Office Relocation Project Plan

  1. Determine who will be the primary person in charge of the move, whether it be you or someone else within your company. This person will serve as the in-office move coordinator. He or she should be a great organizer, have the authority to represent your company, and be capable of making snap decisions when necessary.
  2. Select a small project planning team. The in-office move coordinator will serve as leader of this team, and together the team will create your office relocation plan.
  3. Know or determine your key dates, such as current lease termination, preferred move date, new lease signing, new office build-out start and finish, and final date for completion of the move.
  4. Estimate your relocation budget. Review it periodically throughout the move process to ensure the move stays within the budget.
  5. Develop a project plan customized for your office relocation. You can use tips on what to include, such as those provided below, but the best project plan is one created specifically for your office move. Build the plan in a Word document or Excel Spreadsheet (Google Sheets would work well). List every task that must be taken to complete the move, who will be responsible for each one, and when the task should be completed.

Tips for Creating Your Relocation Plan, What to Include

Every office relocation is different, so you (along with your team) will need to decide what tasks to include in your specific project plan. The priority is to make sure every detail is covered within a set timeframe and budget. Below are a few tips for a successful office move:

  • Decide if you will use full service movers before creating your project plan. If you work with a full service mover, details of the physical move can be handled by a professional move coordinator. Your mover will manage the relocation for you, so those details do not need to be included in your project plan. You will, however, need to include in your plan the process of selecting the best full service office movers.
  • Inform employees of the upcoming move, as early as possible. If you are making a long-distance relocation, discuss relocation packages. Keep employees informed throughout the process via regular emails, posted notices and announcements during company meetings. You can also prepare a relocation FAQ or guideline to answer many anticipated questions.
  • Determine the required space needed in the new office. Consider future growth.
  • Select the new office location and negotiate a lease. Decide in advance the type and length of lease you need.
  • Work with an office space planner on design and buildout. Know the dimensions of the new space.
  • Work with your IT department head in planning the new office infrastructure.
  • An office relocation presents a good time to replace outdated equipment and furnishings. Perform an inventory and decide what items will be moved or replaced. Also decide how you will dispose of the outdated office furniture and equipment.
  • Relocation also provides a great opportunity to purge unnecessary files and move paper records to digital. You might also consider offsite records storage to free up office space.
  • Update all marketing collateral including the company website and online citations, brochures, stationary, business cards, etc.
  • Notify customers and vendors about the upcoming relocation. Take advantage of this opportunity to communicate with your current, former and prospective customers multiple times throughout the relocation process. Announce the upcoming move. If you are relocating due to company growth, proudly tell customers and vendors. Later send an update about how well plans for the relocation are going, and then announce completion of the move.
  • Review 20 Tips for Smoother Office Moves and other office relocation tips provided here.

Take as much time as needed to build your office relocation project plan. Refine the plan throughout the relocation process as necessary, and periodically check in with responsible parties of each task to ensure those tasks are completed as scheduled. Building and adhering to a good plan will provide the organization your office relocation needs to be a successful move that is on time and on budget.

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5 Local Moving Tips to Help Make Your In-State Move Easier

Local moving tips

An unplanned local move can quickly become a stressful nightmare.

Local moves are, of course, much easier than moving across the country or around the world. But even when moving a block or two away, the process can quickly turn into a stressful, hectic nightmare. Following these five local moving tips, especially the first one, will help prevent that from happening.

1. Don’t underestimate the time and effort local moving requires.

Often people assume a local move will be a breeze, with little to no planning needed.  Only concerned about the grueling task of packing and unpacking, they don’t think about the logistics of the move in advance.  That’s a mistake, one that can lead to a stressful, hectic moving experience. Advanced planning and good organization are necessary for any successful move, even when moving a couple of miles away.

2. Decide between a do-it-yourself move and hiring a local mover. 

A do-it-yourself move will be cheaper, but it will take much more of your time and require someone (you) to do a lot more work. You can hire a local moving company to handle some of the more difficult tasks such as moving furniture and appliances, or you could save yourself the all of the time and effort a move requires by hiring a full service moving company. A full service mover will take care of every detail for you, including packing and unpacking as well as planning and move management.

3. Use a local moving checklist for planning and organization.

Once you’ve made the decision to move, your first step should be to create a moving checklist. Building the checklist will help you plan for your move in advance; using the checklist will keep you organized and ensure that each task is taken care of. You can find various moving checklists online, including a printable checklist here, to use as a guide, but you may want to customize the list for your specific move. Reading through the additional moving aids provided at Chipman Relocation & Logistics will also help. If you plan to hire a full service moving company such as Chipman, one that will plan and manage your residential move for you, your checklist can be much shorter.

4. Know where everything will go in advance.

If possible, spend some time in your new home before moving day. Take measurements. Plan where you will place furniture in each room. You could create a simple sketch of the home interior and give each room a number, then number your boxes and furniture so whoever is helping you move will know where to place each one. You could also use an online room planning tool such as the RoomStyler 3D home planner to help you decide how to arrange the furniture and where to place everything, from each piece of living room furniture to your kitchen utensils and children’s books.

5. Become familiar with the area before moving.

If you are moving more than a few miles from your current location, you may need to find a new grocery store, pharmacy, bank, etc. When you have time available before the move, find each one. Drive around and become familiar with the area. Doing so will help you feel more comfortable and at home in the new location before moving in. It really makes a difference!

Looking for a professional to help make your move easier? Chipman provides local moving and storage services through locations in California, Washington and Oregon. Contact us for a free move estimate without obligation.

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Minimize the Environmental Impact of Office Relocation with Chipman Relocation & Logistics

Reuse-Redesignate-Recycle office relocation program



Planning an upcoming office relocation? Have you thought about how much waste from your office move could end up in landfills? With all of the things on your to-do list, it is unlikely you have. However, considering a recent Yale study indicating the United States is disposing of more than twice the amount of solid waste than the EPA estimated, and the environmental impacts of that waste, we should all be thinking more about waste reduction.

Chipman Relocation & Logistics can make it easy for you. Our REUSE, REDESIGNATE and RECYCLE program reduces the amount of waste an office relocation often generates and will make your move more environmentally friendly. Plus, by working with Chipman’s office movers, you can relax knowing the expert movers will provide a turn-key office move that is successful and economical.

Chipman’s Green Office Relocation Program

As part of Chipman’s efforts to help minimize the environmental impact of office relocations and reduce the amount of waste going into landfills, we are committed to recycling all reusable materials. Our REUSE, REDESIGNATE and RECYCLE program includes the following:

  • All recovered cardboard and paper packing materials are sorted, baled and palletized for recycling.
  • Unwanted office furniture in usable condition is donated to local charities such as Goodwill, Habitat for Humanity and Hope Charters.
  • Rather than disposing of office furniture that is not reusable, we recycle. The furniture is disassembled and the metal and wood sent for recycling.
  • Chipman does not profit from providing decommissioning and recycling services. All of those services are provided at cost. In some cases, redesignation efforts or selling of assets makes it possible for Chipman to provide decommissioning services free of charge.

To learn more about our program, talk to your move coordinator or contact us now.

If you have the time to explore other options, Chipman also offers tips on office furniture disposal as well as tips on how to dispose of old computers and electronics.  You may even be able to sell your unwanted items or get a tax write-off by donating them to a charitable organization if the items are in good, usable condition.

With a little time and effort, you can make your office relocation more environmentally friendly by reducing the waste sent to landfills. When partnering with Chipman, it takes no additional time or effort on your part at all!

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Moving to Canada from the U.S.: What You Should Know

Moving to Canada

Thinking about relocating to Canada? Moving to Canada from the U.S. is much different from moving across the country. Without proper planning you could be stuck at the border, unable to enter with your load of household goods.

Even after you go through the legal process for immigration and are allowed to move to Canada, you may discover the transition is much more difficult than you expected. Do your research in advance and be sure this is the right move for you. These tips will help.

If you have already taken care of the legal immigration process, are ready to move to Canada, and want the help of a full service moving company, contact Chipman Relocation & Logistics now.

Before You Decide to Make the Move

Maybe you’ve just started thinking about moving to Canada. If so, and you haven’t visited the country yet, that should be your first step. Take a trip. Experience it. You may decide Canada is not for you, or you could come home ready to pack your belongings and make the move as quickly as possible.

Tips on Visiting Canada

Visiting Canada is much easier than moving to the country. As a U.S. citizen, you can enter Canada without a visa or Electronic Travel Authorization (eTA). However, you and all persons traveling with you should carry proper identification, such as a passport or birth certificate with government issued photo ID (driver’s license). If you are traveling with minor children you share custody of and both parents are not present, it is a good idea to bring proof of custody in addition to birth certificates.

If you are traveling with a pet, you must meet certain requirements. For instance, to bring your personal dogs or cats aged 3 months or older, you must show proof of current rabies vaccination. If under 3 months, vaccination is not required, but you may need to show proof of age. Read about taking pets with you to Canada.

When you arrive at the border, an officer will tell you how long you can stay in the country. Typically, the period is six months.

But before you pack up and head to the border for a six-month stay, spend some time reading through the Canada Border Services Agency website. You will find lots of helpful information you need to know in advance.

Are you Eligible to Move to Canada?

After you’ve taken a trip to Canada and decided it is where you want to live, your first step in relocation is to determine eligibility. (You may want to do this first.) Unfortunately for some, not everyone who applies is allowed to move to Canada. The Canadian government makes it easy for you to find out online. Use the questionnaire here to get started.

Keep in mind that the processing of an application for permanent residence can take several months or years, depending on the type of application you submit. Even an application for a temporary resident visa can take a month or more to process.

Resources & Tips for Moving to Canada

As you wait for an approval of your immigration to Canada, take the time to learn about the country. The following tips, resources and things to know will help.

  • Know what you can and cannot bring with you before you pack to leave for Canada. You will need to make a list of all items you are bringing. Take at least two copies of the list with you. If you hire a mover, provide the company with a copy, too.
  • Prepare for Canada, the country’s online magazine for immigrant professionals, provides articles filled with information on What You Should Know Before You Go. Browse through the articles for tips, resources and a checklist.
  • You are probably aware that the winters in Canada can be long and brutal, but hearing it and experiencing it are very different. Be prepared.  View weather information here.
  • Canada uses Celsius, rather than Fahrenheit. Canadians also use the metric system, and speed limits are in km/h.  You can download a converter app for each if you need help with them.
  • As in the U.S., the cost of living in Canada varies depending on where you plan to live. Information on the cost of living is provided at Numbeo.
  • Your state driver’s license issued in the U.S. is valid in Canada when you arrive. The period of time you have to exchange your license varies by providence and territory. You can get information here.
  • Before leaving the U.S., get a full copy of your driving record and take it with you. It will make obtaining one in Canada much easier.
  • The U.S. Embassy offers a few general tips on driving in Canada. Read them.
  • If you “go out for a rip” (out for a drive) in Canada and ask for directions, a Canadian may tell you to make or “hang a larry.” That means turn left. “Hang a roger” means turn right. If you need a restroom, politely ask for a “washroom.” Read more here.
  • Did you know a conviction for drinking and driving in the U.S. could keep you out of Canada? In general, it’s true. And do not make the mistake of drinking and driving within Canada. It’s a serious offense.
  • If you are a smoker, know the smoking laws in Canada before you light up. You cannot smoke in any enclosed public indoor spaces or work spaces, not even work vehicles, and many providences have banned smoking in outdoor public patios. In some areas, you cannot smoke near playgrounds, jogging trails or other areas where children may be present. You can also be heavily fined for smoking in a personal vehicle with a minor present.
  • Have questions about moving to Canada that you would like Canadians to answer? Visit the forums at and ask. You can also learn a lot by reading previous posts.
  • Hiring a full service relocation company such as Chipman Relocation & Logistics will help make moving to Canada easier and less stressful. Chipman can handle many of the details for you and provide a wealth of resources.

If you would like to discuss how Chipman Relocation & Logistics can assist with your move to Canada, contact us now.  As always, move estimates are free of charge and without obligation.

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United Van Lines Moving Company Helps You Learn about Your Destination

Courtesy of United Van Lines

Did you know that if you are moving to a new city, or trying to decide which city in a general area you should relocate to, the United Van Lines moving company provides neighborhood research data to help? All you need is the zip code(s).

Explore Your Destination with United Van Lines

When moving to a new city, it takes time to become acclimated. You need to find nearby grocery stores, gas stations and banking locations. You will want to know what restaurants are in the area, where the schools are located, and what shopping options are available near your new home. Through Explore Your Destination, a neighborhood research guide, you can quickly and easy locate them.

For instance, if you recently moved to Portland, OR and want to find the nearest grocery stores, you simply enter the zip code and click Grocery Stores. You can find public transportation, hospitals, hardware stores and more with the interactive map. But that’s not all.

Learn about Your New City

Curious about the demographics of the city you are moving to? Want to know the average low temperature in January, or the average high in July? Click on “Learn More” under “City Profiles” to get a City Profile Report, also available directly here.

Through the City Profile Report you can learn about the population, climate and crime risk of your destination city.  You will also find data on the average home sale prices, the number of vacant homes and much more.

Not Sure Which City to Move To? United Van Lines Data Can Help

Perhaps you secured a new job in the Bay Area and are trying to decide whether to buy a home in Palo Alto or Santa Clara. Simply click on “Learn More” under “City Comparisons,” enter the two cities and click to compare. You can also access the City Comparisons directly here.

In this comparison, you will see that Palo Alto is the more populated city, with more married couples than Santa Clara. The average household income is higher in Palo Alto, although Santa Clara has a higher percentage of white-collar jobs. A majority of the homes in Palo Alto are owned; in Santa Clara the majority are rented. And, the crime risk in Palo Alto is more than double that of Santa Clara, according to the data.

If you have school-aged children, school reports may also help you decide which city to move to. United Van Lines offers school reports here, which can also be accessed through Explore Your Destination under “School Reports”.

Need a United Van Lines Moving Company Agent?

Chipman Relocation and Logistics, United Van Lines Agent If you need help moving, we welcome you to partner with Chipman Relocation & Logistics, agent for United Van Lines. A full service moving company in business since 1939 and the largest United Van Lines West Coast agent, Chipman can provide the top quality services you will need for a stress-free move. From packing and cleaning during move out to transportation, unpacking and cleanup in the new location, we can handle it all. If you need a home theatre set up or storage services for some of your belongings, we can provide it. You decide what services you need.

United Van Lines mover

Whether you are relocating from city to city, state to state or around the world, Chipman is the United Van Lines moving company you can trust for a quality door-to-door relocation. Contact us now for information and a free quote.

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Things to Remember When Moving a Business

Things to remember when moving

Keeping track of all of the things to remember when moving a business is virtually impossible without good organization and thorough planning. But even in the planning process, it is easy to forget things that may seem minor, yet are actually important to the continued success of your business. Updating your business information online is one of them.

Make Updating Your “NAP” Online a Priority

As you begin the planning process for your relocation and create your custom checklist of things to do, make updating your business contact information online a priority. Every company today should ensure their correct “NAP” (name, address and phone number) is available for anyone searching online to find. It is simply a good business practice.

Why Local Searches are Important to Your Business

A majority of the population no longer uses the Yellow Pages phone book to find an address or phone number for a business. The once necessary phone directory is not even delivered to most doorsteps anymore. However, each month about 80 million people turn to the rebranded and YP app, according to a corporate fact sheet. And, 4 in 5 consumers use search engines to find business locations, directions, hours and product availability.

If a potential client searches for directions to your company while driving, make sure information found is accurate.

For local businesses depending on search engines to send traffic (potential customers), accurate and consistent NAP listings throughout the Internet is vital for success. That means if your company website lists “Law Firm of Smith and Jones, 123 Address Road, Suite 456, San Diego, California, 92104-1234” don’t list “Smith and Jones Law Firm, 123 Address Rd, Los Angeles CA 92104” elsewhere. Be consistent.

Where to Update Your Business Contact Information

Before updating your listings, determine how you will present the information for consistency, and then create a spreadsheet with a list of places where you need to update your NAP listing. When updating one of the places online, make a note of it in your spreadsheet. Add another note when you see the update is live.

Your website, email signatures, social network accounts and local business profile in Google My Business top the list. If you haven’t already claimed/ set up and verified your Google local profile, this provides a good opportunity. If you use paid search campaigns, you will need to update those as well.

You also need to update your NAP in the four primary sources of data for search engines: Localeze, Infogroup, Acxiom, and Factual. It will take time for the data to update, so go ahead and update/add your information online at Bing Places for Business, Yelp, BBB, Yellowpages, Superpages and your local Chamber of Commerce, plus any other places your NAP is found.  Always search for your business to find any existing profiles at each site before adding a new one to prevent duplicate profiles with inconsistent information.

Use the tools at Moz Local, Yext and Whitespark to perform a free search and see how your business appears online. Search your business name in Google and Bing to see which additional sites include your business profile. Perform the same searches and go through the updating process two-three months after the move and every few months thereafter until your NAP is accurate and consistent everywhere you check.

Updating the information is time-consuming, but a necessary step to ensuring your business presents accurate information online.

Other Things to Remember When Moving

Among other things to remember when moving your business is the opportunity a relocation presents to reach out to previous as well as current customers. Send out a newsletter to everyone on your e-mail lists informing them about the move. Include directions to your new location, along with any details you want to share. If the reason for the move is positive, such as expansion of your business, share the good news.

You can also post about the move on your social networks. Post photos and updates throughout the process. Make your move an exciting event, one that helps promote your business in its new location.

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Full Service Packing and Moving: Top 3 Reasons to Hire Movers That Will Pack for You

Packing to move

Packing like this will likely result in damaged goods. Hire full service movers that will pack for you!

As you can imagine, hiring professional movers that will pack for you makes a relocation much easier. Rather than spending a lot of your time and hard work getting everything packed for a move, you can relax knowing your full service packing and moving company’s expert crew will take care of it for you. Before you decide whether to hire full service movers or save a few dollars by doing the packing yourself, read these top three reasons to consider the minimal investment in professional packing services.

1. Movers that will pack for you know how to protect your goods.

The protection of your goods is one of the top reasons to hire movers that will pack for you. Full service packing and moving companies employ professionals who are well-trained in safely custom wrapping and packing items to minimize the possibility of damage during loading, transport and unloading. They specialize in safely packing high-value items such as artwork, china, antiques, collectibles and electronics. They know the best packing materials and specialized cartons to use for different types of items, and they can bring those supplies with them. Although you may pay a little more for packing services, hiring full service movers with professional packers is well worth the investment!

2. Packing for a move is time-consuming, exhausting work.

Full service packing makesmoving easier

Packing is the most time-consuming part of a move. If you moved even one time, you know packing is also a lot of hard work. Just the thought of packing every item in your home or office can be overwhelming. Doing it is exhausting.

Save yourself the time and effort this important job requires. Hire professional movers that will pack for you.

3. Full service packing and moving makes a relocation more stress free.

Studies through the years have shown that moving is one of the most stressful events in a person’s life. Even if you have relocated multiple times, each move is major stressor. You can feel the stress begin to mount as soon as you make the decision to move and it continues to build until the unpacking in your new location is complete and you finally breathe a sigh of relief.

However, when partnering with a full service packing and moving company such as Chipman Relocation & Logistics, you feel a sense of relief the moment you turn the move over to the experts. Professionals plan and manage the move for you, ensuring a smooth transition from your current to new location. This relieves much of the stress moving creates.

Moving can actually be fun when you hire the right movers, ones that will pack and take care of all of the details for you. Try it with your next move!


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Relocating a Business: Moving Downtown Could Give Your Business a Competitive Advantage

Relocating a Business Downtown

When relocating a business, choosing the right location to move to is the most important decision you will make. Although the best location to increase your chances for success will depend on your specific business, a move downtown could give you a competitive advantage.

According to a recently released report, “Core Values: Why American Companies are Moving Downtown” by Smart Growth America and Cushman & Wakefield, hundreds of companies across the country are moving from suburban areas to walkable downtown locations. This trend is spreading throughout the country, not only in large metropolitan areas, but small cities as well, and the diversity of the types of businesses is as wide as the sizes of the companies.

Although research for the report focused on companies moving downtown, the report did note that the trend is actually broader; many companies are moving to and building walkable, transit-oriented suburban areas as well.

What’s driving many companies to relocate to more densely populated, walkable locations?

The Common Themes

Through interviews with representatives from more than 40 of 500 companies studied, Smart Growth America found common themes explaining why companies choose to relocate downtown. They want to attract and retain talented employees and be closer to customers and business partners. They want to build brand identity and company culture, and support creative collaboration. Some see moving to and investing in downtown areas as a way to support their triple-bottom lines and centralize their operations.

Downtown areas serving as live-work-play communities provide a more ideal environment for it. They are vibrant and engaging communities where creativity and innovation thrive. These downtown areas are where the action is, and where the millennials want to be.

Relocating a Business for the Millennials

The Millennial generation, those who are currently about 18-34 years of age, is the largest in the U.S., representing roughly a third of the country’s workforce. That percentage is expected to grow in the next few years.

The educated and connected millennials prefer walkable live-work-play communities rich in amenities. They want to live and work in a creative, innovative and engaged environment filled with energy, the type of environment found in modern walkable downtown areas.

The Competitive Advantage to Moving Downtown

Although a move downtown is not right for every business, many companies see it as a competitive advantage. They are in a better position to attract and maintain talented employees who prefer to live and work in walkable, amenity-rich urban areas. A move to the city center also puts companies in closer proximity to their customers and business partners.

As one interviewed business representative said, “The move is an intentional strategy to be in the thick of other innovative companies and business leaders, not watching from the sidelines.”

Read the report to find out more about companies moving to walkable downtown areas.

Relocating Your Business? Make it a Trouble Free Move

When relocating a business, you want to successfully complete the move with minimal impact to operations during the process. Careful planning and management of the move will help ensure it.

Whether you are relocating a business from the suburbs to downtown or from one state to another, let Chipman Relocation & Logistics handle the details for you. Chipman provides turnkey relocation services for 2,200+ businesses annually, and has built a solid reputation through the years for successful commercial moves. Contact us to discuss your business move.



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Portable Moving Containers: How to Load a Moving Container in a Do-It-Yourself Move

Planning a do-it-yourself move using a portable moving container? Renting a container for short or long term storage? Before you begin piling your stuff inside, read these tips. They will help you maximize the available space within your container and load properly to help minimize any chance of damage to your items during transport.

If you are undecided about whether to rent a container or moving truck for a do-it-yourself move, read Portable Moving and Storage Containers: What You Need to Know before Renting first. It might help you decide.

Tips on How to Load a Moving Container

When relocating with portable moving containers, use the same care in packing as you would before loading your items into a rental truck. You can  get household packing tips here and  tips for moving office furniture here.

Gather the supplies you will need for loading: paper pads, furniture pads, stretch wrap, loading straps and at least one dolly. Then use the following tips on how to load the moving container:

loading portable moving containers

Pack portable moving containers in sections secured with straps

  1. Portable moving containers set at ground level, making loading much easier than loading a moving truck. It is also easier to use a dolly when loading a moving container. If you have a dolly available, use it to move any appliances and heavy crates into the container. If you don’t have a dolly, but have several heavy items to move, consider renting one. Your moving container company may rent them, or could refer you to someone that does.
  2. If possible, do not use a dolly to move furniture. Get someone to help you carry furniture by hand to avoid damaging it.
  3. Wrap any items not packed in crates with paper pads or furniture pads to help minimize the chances for scratching or other damage. Wrap upholstered furniture with stretch wrap.
  4. Begin loading heavy items such as furniture and appliances into the container.  All of your heavy items should be placed on the floor and furniture placed on a pad.
  5. Fill the space around furniture and appliances with boxes and smaller items. If you load furniture such as an entertainment center with shelving, fill any spaces with small, light items. Stack heavier boxes below lighter ones.
  6. Stack in sections as tightly as possible from the floor up to the ceiling of the container. Keep the weight of your load evenly distributed from side to side, front to back, as much as possible. This will help prevent shifting of items during transport, which could cause damage, and also maximize your space.
  7. Secure each section of your load with loading straps using the sturdy tie-down rings inside the container. If you load any large items on wheels, such as a rolling file cabinet or toolbox, secure them separately.
  8. To avoid damage to your items, do not apply excess force when tightening the loading straps.
  9. Some quality moving containers have a translucent roof for natural lighting, making it easier to see when loading and unloading. If you plan to store items in the container for an extended period of time, cover items at or near the top to prevent exposure to light.
  10. When your moving and storage container is tightly loaded and secured with straps, lock it and relax.

Know What Items You Cannot Load in Portable Moving Containers

For safety reasons, you cannot transport or store items that are explosive, corrosive or flammable in portable moving containers. A few common hazardous items not allowed include:

  • Any batteries, household or auto
  • Fire extinguishers
  • Cleaning solvents
  • Gasoline
  • Motor oil
  • Propane tank
  • Kerosene
  • Sterno fuel
  • Charcoal / lighter fluid
  • Matches
  • Ammonia
  • Liquid bleach
  • Lamp oil
  • Fertilizer
  • Ammunition
  • Paint / paint thinner / varnishes
  • Nail polish / nail polish remover
  • Pesticides
  • Aerosols
  • Fireworks
  • Chemicals, including swimming pool chemicals, chemistry sets, etc.

Perishables, including food and plants, are also not allowed, nor are animals or other living things. Portable moving container companies also recommend you keep important personal/ irreplaceable items with you rather than storing them in the containers. If you have questions or are unsure about what can and cannot be loaded, discuss it with your company representative.

For additional tips on how to load a moving container, watch the video  here.

To get a free estimate for portable moving containers, or to discuss your options,  contact Chipman Relocation & Logistics.

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