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The in-office work culture continues to evolve with more employees working remotely and splitting their time between an at-home and in-office work set-up. As a result, if your company is experiencing a shift to a hybrid working situation, you might be in a position where you will be downsizing your office space to accommodate this shift.
There are clear benefits to having remote employees. Many employees prefer a flexible schedule, while employers gain happier, more productive workers without needing significant office space. Considering your smaller in-office workforce, you might need less space to accommodate them.
Here are tips to ensure you obtain suitable office space.
1. Evaluate How Much Area You Can Eliminate
An average of 80 to 150 square feet per person is ideal for most office environments. This allows for a comfortable workspace and ample walking space. But, of course, that may vary based on your business type, employee headcount, equipment needs, and other factors.
If you are considering a smaller office space for your workforce, consider these questions:
Is your reduced workforce permanent or temporary?
Does your business need extra space for anything other than its employees?
With fewer employees, will you need less space for storage or foot traffic?
Even though the goal should be to find a smaller, more economical space, you do not want to go so small that it hinders everyday work activities.
2. Reassess Break Areas
It is easier to accommodate fewer people in the employee break room when you have fewer in-office workers. Therefore, you will likely be able to make significant reductions where space is concerned. Break rooms should be 75 square feet with an additional 25 square feet for each employee. You may also cut back on space for things like:
Employee lockers, storage areas
Tables, chairs, or other seating options
Spaces or rooms for employees who prefer to have quiet breaks alone
3. Consider Parking Needs
Your company will likely have fewer vehicles in its parking lot if you have fewer employees. The availability of parking can make or break a decision about leasing a specific location when you are examining properties for lease that may be beneficial to your business. The need for fewer parking spots might decrease lease costs for the property.
4. Determine if Your Hybrid Work Set-up Requires a Hybrid Office
Offices are becoming more intentional work environments, defined by their ability to bring people and teams together, as employers view them as places for collaboration and meaningful employee connection. As a result of this shift, office planning, design, and workplace equity—or how to balance virtual and in-office employee experiences—are all affected.
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