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It takes a lot of effort to move an entire office. You must consider the business's physical assets, operations, clients, and customers. To relocate efficiently, you must plan the logistics from the beginning to the end. 

Here are a few logistics to consider before moving your office.

4 factors in office relocation

1. Create a Detailed Budget

Budgeting for an office relocation involves considering costs on every event level. You have to consider the costs associated with:

  • The physical move

  • Staff hours used for the move

  • Marketing 

  • Supplier contract interruptions

  • New lease agreements

  • Potential lost sales or business

The easiest way to budget is to use a line-item template for your business' moving budget. It will keep your costs all in one place, making them easy to access and read. Make sure your budget is easily accessible as you plan your office relocation because you will refer to it frequently during the process.

2. Determine The Best Timing

Corporate relocations require careful timing. A slow business season is generally the best time to move, but this isn't always possible. Some companies need 12 months to plan and relocate. You will need to consider your company's size and scope to determine how long the process will take.


After selecting a good time of year for relocation, outline a timeline that describes the steps involved. Based on this basic timeline, you will be able to gauge how much you need to accomplish within a specific timeframe, allowing you to adapt your plans accordingly.


3. Develop a Plan

You can begin to lay out the plans for your company’s move more thoroughly once you have a rough timeline. A comprehensive plan should include strategies for:

  • Disassembly of office equipment

  • Maintaining an inventory of the company's existing assets

  • Disconnection at the old site and reconnection of the phone and internet at the new location

  • Layout planning with an office planner

  • Making security plans and planning for changes, such as changing access codes or key distribution

  • Changes in business insurance

  • Disconnection of utilities and establishment of services at the new office

  • Pre-move, during-move, and post-move employee responsibilities

  • New equipment and furniture requirements

  • Off-site storage requirements

4. Communicate the Move Plan

Any successful business move requires excellent internal and external communication. It's essential to have a common understanding within the organization regarding expectations when responsibilities and roles shift during the transition. A seamless transition also requires accessible moving plans, timelines, and expectations.

Communication with external parties involves discussing the impact of the move with:

  • Investors or partners

  • Suppliers

  • Clients and customers

  • Agents or agencies that provide financial services

Corporate Moving Assistance

Successfully moving an office takes more than heavy lifting, and our team of professionals can help you with the entire process. From planning to disassembly, moving, reassembly, storage, and much more, we offer a wide range of services. Contact us to discuss your needs and get a free quote.

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